Canyon del Oro High School

Student Activities Policy and Procedure Manual

Fundraising Authorization and Approval Form

New School Year forms needed for active clubs:

• Policy & Procedure Acknowledgment
• Officer's

Forming a new club forms needed:

• Petition (instructions)
• Constitution

For every club activity (expenditure, fundraiser, etc.) the CDO bookstore needs the following:

• New Student Activities Requisition with:
  • CDO Meeting Minutes approving expenditure
  • Member roster/signature page
  • Information re: quotes, registration fees etc…. (brochures, registration form etc…)

• Must be pre-approved
• Only if the vendor does not accept purchase orders or checks or special circumstances 
• Purchase can only be made after the requisition is approved by District

• Expenditure Authorization Request with:
  • Attach quotes, registration forms, estimates etc...

• Attached to Requisition
  • The order must be placed after the P.O. has been issued to you and submitted to the vendor.
  • Most purchase orders require 3 quotes

• Receipts for expenditures must be turned into bookstore staff within 24 hours of purchase and after the requisition has been approved and purchase order number issued. 
• Allow 10 days for processing
• Checks are issued once per week